Manage Access Levels and Roles in a Team

It's Time to Collaborate!

With Anima, you can share a Project, create Teams, assign different Access Levels, receive feedback as Comments, and more, all in one place.

In this guide we will go over the different Access Levels and Roles you can assign to your Team Members.

Please follow this guide to learn how you can share a Project, create Teams, and invite member to collaborate.

Guide Overview

Each team member is assigned with both a Role and an Access Level:

The available Roles are:

Owner
Admin
Member

The available Access Levels are:

Contributor
Viewer

Tip

Contributors can Sync design files to projects and require paid seats
Viewers on the other hand can only view and comment on Projects, and are free of charge

Examples

A person can be the Owner of a team with an Access Level of Viewer. This is suitable for a manager that wants to create a Team but does not need to contribute to the design work and therefore doesn't need a paid seat
A designer wants to invite developers to view a prototype. The developers will only run the prototype but will not change it. By inviting the developers as Viewers, no extra paid seats are needed

Access Levels

Besides you, there are two Access Level types are available for each person invited to a Project with Anima.

Viewers

Viewer are free and unlimited. Each Viewer can view Projects and comment. They can also export files.

Contributors

Contributor are priced per person. They can edit designs, create prototypes, previews, and publish. Each contributor requires a paid seat.

Roles

Three types of roles are available to assign to each Viewer or Contributor that is part of an organization. One type of role can be assigned per seat.

Owner

Owners are responsible for managing Projects and Teams in an organization.
Owners can delete a project, manage approval for new Contributor seats, billing, integration, organization details, etc.

An Owner can occupy a Viewer or a Contributor seat.

Owner Viewers often represent an organization as a member of management, finance, or IT. They help ensure your organization can smoothly update billing details or manage employee access at no additional cost
Owner Contributors are able to manage the account and work on Projects alongside the team. They are most often department heads or team managers that run a design team

Admins

Admins can do everything the Owner can except for deleting Projects.

Admins are typically company employees who have access to Team Projects within an organization.

Admins can occupy a Viewer or a Contributor seat.

Admin Viewers are great for teams that collaborate across departments. Typically, Admin Viewers who join an organization are from engineering, product, support, or marketing teams where stakeholder input is needed on design work
Admin Contributors have access to all Team Projects within an organization and are able to edit and manage design work. Typically, these people are on the design team

Members

Members have access to one or more Projects they’ve specifically been invited to.

Members do not automatically have access to all Team Projects within an organization. Members must be invited to specific Team Projects.

Members can occupy a Viewer or a Contributor seat.

Member Viewers are great for organizations that need to provide design visibility to stakeholders outside their company. Most often, Members Viewers are clients with access to a Project where they can comment, review, or export work
Members Contributors are able to access work in specific Projects they’ve been invited to. Typically, Members Contributors are contractors or clients who collaborate and contribute to design work

Edit Roles or Access Levels

As an Owner, you can change or delete Access Levels and Roles for your Team from one place:

Go to your Projects
Find and select your Team's name from the drop-down list in the top left corner
Click more options (...) in the top right corner and select Team Settings
Go to the Members tab and click on the Pencil icon next to the person you want to edit